2013 Odyssey Sub Committee Meeting Minutes

8th June 2010

Present:

Lorraine Robinson, Peter Mahony, Mark Seja, Kerry Mahony, Penny Seja, Rod and Rae Lind, John Robinson, Steve Nash, Lyn Nash, Val Wallace, Anne Bastian, Daphne Pengilly, Jan Baker, Peta Tedmanson, Rod Sainsbury, Steve Lennard, Taffy Graham.


Apologies: Graham Cairns, Inge Cairns, Liv Anderson.


      • Meeting Opened: 7.30pm. Lorraine welcomed all in attendance to the Sub Committee’s first meeting.

Proceedings:

Lorraine asked for volunteers to fill the executive positions:

  • Secretary:  Peter Mahony, Branch Secretary.
  • Treasurer:  Mark Seja, Branch President.

Accepted: All in attendance.

Lorraine asked for members for the following groups:

  • Registration:
    • Rodney Lind.
    • Raelene Lind.
    • Jan Baker.
    • Daphne Pengilly.
    • Inga Cairns (not present).
    • Liv Anderson (added, not present).

  • Accommodation & Camping:
    • Peter Mahony.
    • Mark Seja.
    • John Robinson.
  • Catering & Bar:
    • Annie Bastian.
    • Peta Tedmanson.
    • Val Wallace.
    • Taffy Graham.
  • Entertainment & Raffles:
    • Lyn Nash, Branch Welfare Officer.
    • Steve Nash.
    • Mark Seja.
    • Penny Seja, Branch Events Coordinator.
    • Kerry Mahony (Raffles).
  • Tours & Rides:
    • Peter Mahony (Ride).
    • Bob Braunsthal, Branch Rides Coordinator (Ride).
    • Rob Sainsbury.
    • Graham Cairns, Branch Web Master (not present).
  • Quartermaster:
    • Kerry Mahony, Branch Quartermaster.
    • Merilyn Borgonje, Branch Quartermaster Assistant.
    • Rob Sainsbury.
    • John Robinson.


General Business:

  • Identify maximum number of attendees who can be catered for to determine cut off for registrations.
  • Mark Seja and Peter Mahony to confirm 2013 as our Odyssey year at the Port Lincoln 2010 Odyssey.
  • Draft letter of intent to the “Parks Committee”, the “Nuriootpa Rover Football Club” and the “Nuriootpa Cricket Club”.
  • Site visit and tour Sunday August 8th:
    • Depart Munno Para, 10am. to Julian Terrace Gawler.
    • Depart Julian Terrace 10.15am to Nuriootpa Rover Football Club.

Meeting Closed 9.00pm

Next Meeting Tuesday October 26th, 7.30pm.



Post meeting Correspondence:

  • Daphne Pengilly.
    • Daphne forwarded the following suggestion:
      • “just a thought.  Rodney suggested for our group to meet earlier on the night of the next meeting to have some discussions.  As you realise we are at opposite ends of the earth and as we travel with the Sainsburys and Helen works to get there earlier is not really possible. he then said we will work something else out. however   I  was wondering   if the first hour or so of the next meeting in october could be set aside for the group huddles?  this will also allow those in more than one group to catch up and then the big meeting will have the ideas and thoughts very fresh in all our minds.”

  • Peter Mahony.
    • We should seize the opportunity to discuss Daphne’s suggestion or alternatives during our Nuriootpa site visit on August 8th.

31 July 2010



Hello all, I have attached a breakdown of the tasks that the Registration Sub Committee are required to perform for the 2013 Odyssey. At our next Sub Committee meeting we will be able to ascertain where our individual areas of expertise lie, and allocate tasks to which we are best suited for. If anyone can think of anything that I have not covered please let me know so that I can amend the task list.

Cheers Rodney 18-06-10


Registration Sub Committee Tasks.

Liaise with Football /Sports centres to where Registration can be set up.

This can be done on our field trip.

8th August 2010

Design Odyssey Patch , Metal Badge & Source Security Wrist Bands.

Samples of art work for Patch & Metal Badge for our next Registration Sub Committee meeting 26th Oct 2010.

The Patch design could possibly also be our Odyssey Logo. Perhaps we should be getting away from the traditional rectangular badge e.g Oval or round shape.

Suggested info to put on Badge & Patch

Ulysses Club Inc. - Torrens Valley

20th S.A Odyssey - Nuriootpa 2013.



Design Registration Form, Information Sheet & Emergency contact list.

Samples at next Registration Sub Committee Meeting

Send out registration form etc to neighboring interstate branches.

To be done when details of forms are finalised

Plan for the “Show Bag” for all attendees. Discuss details at next Registration Sub Committee Meeting

e.g “Source show bags”

Sponsors for Pens, Key Rings, Stubbie Holders or any other promotional items

Brochures from Barossa Tourist Information


Registration List.

Meal Tickets. Sample & ideas at next Registration Sub Committee Meeting

Man registration table on the day of registration.






ODYSSEY 2013 AT NURIOOTPA

Name Address e-mail Phone/Mobile


Lorraine Robinson

34 McKinlay Ave Gawler East 5118

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0402904670


Mark Seja

12 Sunhaven Rd Redwood Park 5097

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0433633924


Penny Seja

12 Sunhaven Rd Redwood Park 5097

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0419819882


Val Wallace

25 Rosella St Mawson Lakes 5095

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0408843747 / 82607207


Anne Bastian

25 Marrett Drive Ingle Farm 5098

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0401163499 / 82649561


Daphne Pengilly

PO Box 318 Willunga 5172

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85565001


Graham Cairns

16 Glover St Kersbrook 5231

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0415974169


Inge Cairns

16 Glover St Kersbrook 5231

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0410470405


Jan Baker

46 Avro Ave Hendon 5014

0420880610


Liv Andersen

227A Mawson Lakes Blvd MawsonLakes 5095

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0415412267


Steve Nash

13 Rintoul Rd Salisbury East 5109

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0423108464


Lyn Nash

13 Rintoul Rd Salisbury East 5109

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0423108464


Peta Tedmanson

48 Dene Rd Highbury 5089

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0447110727


Rodney & Rae Lind

59 Cumbelland Rd Port Clinton 5570

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0418527977 / 88377260


Steve Lennard

3 Tranmere Ave Taperoo 5017

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0439840836 / 82484884


AJ (Taffy) Graham

100 Warren Rd Modbury North 5092

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82639803


Kerry Mahony

35 Fifth St Nuriootpa 5355

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0408083730


Peter Mahony

35 Fifth St Nuriootpa 5355

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0417869761


Rod Sainsbury

24 Valleyfair Rd Hackham West 5163

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0438300203


John Robinson

34 McKinlay Ave Gawler East SA 5118

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0427839656 / 85227474





Odyssey 2013


Sub Committee’s

Co-Ordinator Lorraine Robinson

Secretary Peter Mahony

Treasurer Mark Seja

Registration

Rodney Lind

Raelene Lind

Jan Baker

Daphne Pengilly

Inge Cairns

Liv Anderson

Accommodation&Camping

Mark Seja

John Robinson

Peter Mahony

Catering & Bar

Peta Tedmanson

Val Wallace

Rex Wallace

Annie Bastian

Taffy Graham

Entertainment & Raffles

Lyn Nash

Steve Nash

Mark Seja

Penny Seja

Kerry Mahony (Raffles)

Tours & Rides

Rob Sainsbury

Graham Cairns

Peter Mahony (ride)

Bob Braunsthal (ride)

Quartermaster

Kerry Mahony

Merrilyn Borg (helper)

Rob Sainsbury (helper)

John Robinson (helper)

Field trip to Nuriootpa on 8/8/10 Meet at Munno Para for 10am depart or Gawler Julian Tce for 10.15am depart

Next Meeting 26/10/10 at Parafield Gardens 7.30pm